SCOUTS WA ADVENTURE CENTRES
TERMS AND CONDITIONS
It is the responsibility of each hiring group to ensure that all group members understand and follow the Adventure Centre rules and procedures.
Each group must have a competent leader (the “Group Leader”) in charge to liaise with Adventure Centre staff. The Group Leader is responsible for group members’ supervision at all times. The staff may instruct, lead, demonstrate or assist in any activity but the Group Leader is deemed to be responsible for overall group supervision and first aid requirements.
TERMINATING THE OCCUPANCY
Scouts WA Adventure Centres reserves the right to terminate the occupancy without notice for breach of the General Conditions for Hire or if in the reasonable opinion of Management, damage may be caused to persons, Adventure Centre property or its environment.
If the occupancy is terminated for these reasons Scouts WA Adventure Centres may at its discretion retain all moneys paid to it by the Group and all outstanding moneys owed by the Group to the Adventure Centre shall be immediately due and payable unless Management states otherwise. Camp staff are empowered to act as may be deemed necessary for proper conduct at Scouts WA Adventure Centres. Termination of the occupancy by Management will not prejudice any rights the Centre may have against the Group for damages or otherwise.
INSURANCE
Public Liability: $50 million.
Products Liability: $50 million.
The Scout Association of Australia – Western Australian Branch (Scouts WA)
RELEASE AND INDEMNITY
In consideration of Scouts WA Adventure Centres’ accepting the Group’s booking the Group agrees to:
(i) Release and forever discharge Scouts WA Adventure Centres, Scouts WA, their respective directors, officers and agents from all Claims that it may have or may have had but for this release arising from or in connection with its stay at Scouts WA Adventure Centres or participating in any activity there; and
(ii) Indemnify and hold harmless Scouts WA Adventure Centres, Scouts WA, their respective directors, officers and agents to the extent permitted by law in respect of any Claim by any person including but not only a member of the Group arising as a result of or in connection with the Group’s use of our Adventure Centres or participation in any activity there.
In this clause “Claims” means and includes any action, suit, proceeding, claim, demand, damage, penalty, cost or expense however arising (including negligence, trespass to the person or for breach of implied terms in the sale of services under section 74 of the Trade Practices Act (Cth) 1974).
By submitting your booking you are agreeing to all of the terms and conditions listed in this Document.
SCOUTS WA ADVENTURE CENTRE RULES AND PROCEDURES:
ACCOMMODATION:
If staying overnight, patrons should bring a sleeping bag, blankets, pillow, bed linen (single fitted sheet), towel, toiletries, a torch and any other personal needs. If you have a kitchen booked as part of your accommodation, please bring your own tea towels.
For health and safety reasons, the number of group members sleeping in a room must not exceed the number of beds in the room. Removal of mattresses from beds is not permitted.
ARRIVAL/DEPARTURE:
Groups may not enter the Adventure Centre prior to their allocated Check-In time.
All groups are required to clean and vacate their facilities by the arranged time on their booking summary.
BOOKINGS:
Accommodation Bookings:
Building accommodation is a minimum of two nights except when it is a long weekend, in which case three nights are required. This policy does not apply to most campsites.
At Scouts WA Adventure Centre – Manjedal Chris’ Corner Camp Kitchen must be booked with Chris’ Corner Campgrounds, likewise the Lair Kitchen and Lair Campgrounds. Other buildings in these areas are optional and may be booked by other groups.
Minimum charges apply to all bookings.
Bookings will not be confirmed until the deposit has been paid.
Payments are only accepted by EFT/Direct deposit or Credit Card. We do not accept cheques.
Deposit Invoice:
Once a booking has been created and the deposit invoice has been generated, payment for the deposit invoice (50% of the total invoice balance) is due within 5 days. Non-payment or late payment of deposit will result in the booking becoming void.
Final Invoice:
An invoice for the final balance will be issued 21 days prior to Check-In and must be paid no later than 7 days before Check-In. If you wish to generate and pay your final balance invoice early, please contact [email protected]
Non-payment of the final invoice will lead to the booking being cancelled. If a booking is cancelled, property access will be denied, and any deposit previously received will be subject to forfeiture.
Activity and Equipment Bookings:
Your preferred activity and equipment bookings are subject to availability. If they are not available, Adventure Centre staff will contact you to discuss alternatives. For all activity enquiries please email [email protected]
Equipment available for hire must be returned in the condition prior to use or you will be subject to additional charges.
All groups participating in self-facilitated activities at Scouts WA Adventure Centres such as the Blind Trail, Confidence Course, Challenge Zone, Swimming, and other such activities agree to do so in the safest possible manner and take all due care required and agree to provide suitable and capable individuals to run these activities. Groups agree not to hold Scouts WA Adventure Centres liable for any incidents or injuries that may occur as a result of participating in these activities.
Booking Variations:
You may make changes to your booking with no penalty if the booking was made more than 21 days in advance and the final balance invoice has not yet been generated. Changes can be made via the link provided immediately after making a booking, or via the link or booking summary emailed to you. Variations can also be made by contacting Scouts WA Adventure Centres. An administration charge will be incurred to cover the cost of roster changes and staff wages, if you wish to make changes to a short notice booking (generated 21 days or less prior to check-in). Please contact [email protected] to make changes.
Cancellation Policy:
No refunds will be given on deposits, or any other amounts paid. Please note this means that your deposit for one building will not be credited to your booking if you decide you no longer need that building. Cancellation of your booking within 7 days of your check in, will require all outstanding invoices still being paid in full. No credit notes will be issued.
CATERING:
Scouts WA Adventure Centre – Manjedal offers a catering service, delivering variety that will please all tastes and quality service at an affordable price. Dietary requirements are respected. For more information, please contact [email protected]
Groups that choose to use non-Adventure Centre catering services will be responsible for the caterers’ accommodation and / or day visit charges.
CLEANING:
All Scouts WA Adventure Centres’ are “self-clean” facilities, requiring groups to clean the buildings, both during their stay and before departure. Please leave your chosen facilities exactly as you found them. This policy allows Scouts WA Adventure Centres to keep accommodation costs to a minimum.
Cleaning instructions are provided in each facility. Adventure Centres will supply mops, mop buckets, brooms, scrubbing brooms and dustpans, as well as garbage and recycling bins. Groups are responsible for bringing other materials such as cleaning agents and kitchen bin bags. Scouts WA Adventure Centres will also supply basic bathroom requirements such as toilet rolls, and hand wash. Groups are advised to bring their own hand drying supplies.
EMERGENCY PROCEDURES:
Emergency procedures are contained in the Site Induction.
FOOD AND DRINK:
Food and drink are prohibited in building accommodations. These items should only be consumed in dining rooms, BBQ shelter areas or outdoors.
GROUP LEADER RESPONSIBILITIES:
Group leaders must ensure that:
- They are familiar with and understand the Adventure Centre Site Induction Plan contents.
- Campers under 18 years of age have received appropriate consent from their parent or guardian before attending a Scouts WA Adventure Centre.
- Each camper has completed a health and medical record sheet (to be kept by the Group leader in a register).
- A complete list of patrons’ names is provided to Scouts WA Adventure Centre administration prior to arrival on site.
- All visitors have been advised of Scouts WA Adventure Centres’ safety briefing and general conditions of hire.
- Safety issues associated with self-led off-site excursions are identified and any necessary precautions are taken.
- Patrons under 6 years old do not sleep on top bunks.
- Adventure Centre facilitators and management are advised of any camper medical conditions or behaviour that may arise and put others at risk, including special needs visitors.
- All members act appropriately and respect each other, each other’s property and the environment.
- Noise levels are reduced after 10:00 pm.
MANAGEMENT:
The Caretaker lives on site at each Adventure Centre
In case of emergency please alert the Caretaker and refer to the Site Induction Manual relevant for the Adventure Centre you are at.
PROGRAMMING:
Upon request, Scouts WA Adventure Centres can create a full program for your group to suit your group’s requirements, considering the number of persons, ages, abilities, expectations, as well as your desired price range. Please contact to find out more.
PROPERTY:
Groups are only permitted to access the buildings and sites that they have been allocated.
Misuse or damage of Scouts WA Adventure Centre property is prohibited. All breakages and losses must be reported to Management or the site Caretaker. Adventure Centre staff and Scouts WA take no responsibility for any loss or damage to customers’ personal property.
Firearms and pets are also prohibited.
Camper vans, trailers and mobile homes are only permitted on Scouts WA Adventure Centres – Vasse and Gilcreek by prior arrangement. Please discuss your request for this at the time of making your booking by emailing [email protected] or calling 08 9525 1210.
SMOKING AND ALCOHOL:
All buildings and lands are designated smoke free zones.
Alcohol may only be consumed with prior written approval from the Scouts WA Adventure Centre Managers.
VEHICLES, BICYCLES AND WALKING:
Access to and from Scouts WA Adventure Centres will be by vehicle, however, during your stay, access around our sites should be via bicycle or walking. The maximum speed limit at Scouts WA Adventure Centres’ is 20 KM on the main driveways and 10 KM around the campgrounds due to road degradation and pedestrian/cyclist safety requirements.
Parking is strictly at the owner’s risk and is only available in designated areas.
Vehicles and parking are prohibited where a sign indicates ‘No Parking’, ‘No Access’, ‘No Vehicles Beyond This Point’ or ‘Keep Clear’.
WILD ANIMALS:
Care and common sense should be taken when approaching wild animals.
COVID 19
In the event of a Government Mandated lockdown, we will move your affected booking to new dates that suit you. This will include the same accommodation, activities and catering if booked. All money paid to date for the affected booking will also carry over to the new booking date.
As at 31st January accommodation centres are not required to sight vaccination certificates. All staff and caretakers of all sites are vaccinated as per regulations. If changes to these regulations are announced, we will update and advise accordingly.
It is up to each group to manage and enforce current Mask requirements, hygiene and social distance for all members of their group while at a Scouts WA Adventure Centre